Last updated: 12 November 2026.
This website mainly provides information about the scientific conference. Registration, submission of papers and event-app functions are handled through the corresponding external forms and platforms. This policy covers use of this website and the related conference processing for which ABCWECTHOR INTERNATIONAL, S.L. determines the purposes and means, including enquiries and services it manages. The use of external infrastructure does not remove its responsibility for that processing.
1 Controller and contact
Controller: ABCWECTHOR INTERNATIONAL, S.L., trading as CCM Events.
Tax identification number: B87461448.
Address: C/ Dalia, no. 40, 1st floor D, 28933 Móstoles, Madrid, Spain.
Privacy enquiries and rights requests: info@ccm-events.com.
Telephone: +34 923 219 210.
Processing is governed by Regulation (EU) 2016/679, the General Data Protection Regulation (GDPR), Spanish Organic Law 3/2018 and the applicable rules on electronic communications.
2 Information and sources
The information depends on the service used. Enquiries involve contact details and the content of the message. Participation may involve name, contact details, institutional affiliation, professional or academic status, registration and attendance information, billing details and payment records. Identification details or evidence of eligibility for a reduced fee are limited to what is necessary for the relevant procedure.
Scientific and programme information may include authorship, professional affiliation, contributions, presentations and session details. It can come directly from the person concerned, from an authorised representative or coauthor, or from the scientific organisation through the conference platforms. Public programme information is supplied through Whova and also displayed as embedded content on this website. Publication does not extend automatically to private registration or payment information.
Website access and external components can involve online identifiers, connection information, viewed pages, interactions and device or browser information. Processing through external services does not require those data to be stored in the website’s own database.
Only information necessary for a requested service is required; failure to provide it may prevent the request from being handled. Optional information is not a general condition of participation. Where data about another person are provided, that person must receive the applicable privacy information; providing their details does not itself constitute their consent.
3 Purposes and legal bases
Enquiries and participation. Contact and participation information is used to answer requests, manage registration, accreditation, attendance, service messages and related administration. Processing necessary for a contract with the individual or steps requested before entering into it relies on Article 6(1)(b) GDPR. For professional enquiries and arrangements made through an institution, Article 6(1)(f) applies to our legitimate interest in answering requests and coordinating participation, subject to the individual’s rights.
Scientific activity and programme publication. Data needed to handle a submitted contribution, organise sessions and identify participants in the programme are used for those purposes. The basis is Article 6(1)(b) where necessary for a service requested under a contract with the individual; otherwise, Article 6(1)(f) supports the legitimate interest in organising and providing proportionate information about the scientific event. Optional profiles, additional promotional material and other uses requiring permission rely on consent under Article 6(1)(a).
Payments and legal obligations. Data necessary to administer contracted services and payments are processed under Article 6(1)(b), where applicable. Accounting, tax and other mandatory duties rely on Article 6(1)(c). Information necessary to establish, exercise or defend legal claims relies on Article 6(1)(f), without authorising unrelated further use.
Technical operation and statistics. Necessary connection and security processing serves the legitimate interest in operating and protecting this website under Article 6(1)(f). Optional audience measurement through Google Analytics is based on consent under Article 6(1)(a), together with the applicable rules on access to information stored on the user’s device. Reading this policy does not provide that consent.
4 Conference news and invitations
Whova and Mailrelay are used to send communications. News and invitations are sent where requested or consented to, under Article 6(1)(a) GDPR and Article 21 of Spanish Law 34/2002. Where there is a previous contractual relationship, lawfully obtained contact details may also be used for our own similar conferences or services under Article 21(2) of that Law and our legitimate interest in informing existing customers, provided that the statutory conditions are met.
You may unsubscribe free of charge through the option included in each message or by emailing info@ccm-events.com. You may use that address to object to all promotional communications from ABCWECTHOR, including invitations to other conferences. Necessary messages concerning a service you have requested are handled separately from marketing. An opportunity to object is also required when contact details are collected for marketing.
5 Special requirements and images
If you request a dietary or accessibility arrangement, only the practical information necessary to organise it should be provided. Processing that reveals health information or another special category of data requires explicit consent under Articles 6(1)(a) and 9(2)(a) GDPR. Such information is limited to that purpose and to the personnel or service providers who need it. Withdrawal may prevent the specific arrangement, but does not itself cancel registration.
Photographs documenting the event are subject to the data-protection and image-rights rules applicable to their context. General images in which a person appears only incidentally may rely on the legitimate interest in reporting on the event where legally justified. Featured images or promotional uses requiring consent rely on the person’s specific authorisation. Consent can be withdrawn, and objections to publication can be sent to info@ccm-events.com. Appearance at an event is not a blanket authorisation for promotional use.
6 Recipients and external services
Access is limited to authorised personnel and recipients who need information for the relevant purpose. The services used include IONOS for hosting; EasyChair for scientific management; Whova for event functions, programme publication and communications; Mailrelay for communications; and Google Analytics for website statistics. Providers processing data on ABCWECTHOR’s behalf are subject to the applicable processor obligations. A provider may also be responsible for operations it determines independently, such as certain user-account functions.
The Universidad de Salamanca (USAL) may access participation information in connection with its involvement in the conference. Scientific committees, reviewers and the publisher indicated for a contribution (Springer) may receive the authorship and contact information necessary for the requested review or publication. Financial and payment-service providers receive the information required to process transactions. Competent authorities and courts may receive data where legally required. We do not sell participants’ data or provide marketing lists to sponsors.
The information displayed in public programmes is accessible to website visitors. Visibility within event applications depends on the function used. The fact that a programme originates in Whova does not make its display on a public website private.
Further information about external services is available from Whova at https://whova.com/privacy/, EasyChair at https://easychair.org/privacy/, Mailrelay at https://mailrelay.com/es/condiciones-de-uso/ and Google at https://policies.google.com/privacy. These notices describe the respective services and do not replace ABCWECTHOR’s obligations for its own processing.
7 International processing
Use of international platforms may involve processing outside the European Economic Area (EEA). Whova states that it uses systems in the United States and declares adherence to the EU–US Data Privacy Framework. That adequacy mechanism covers transfers to participating organisations within the scope of their valid certification. Details are available at https://whova.com/privacy/ and https://www.dataprivacyframework.gov/.
Google describes reliance on the EU–US Data Privacy Framework and, for transfers not covered by an applicable adequacy mechanism, the European Commission’s Standard Contractual Clauses under its relevant data-protection terms. Its transfer information is available at https://business.safety.google/adsdatatransfers/. EasyChair Ltd is established in the United Kingdom; transfers covered by the European Commission’s UK adequacy decision fall under Article 45 GDPR. This does not extend that decision to processing in other countries.
Transfers not covered by an adequacy decision require an applicable safeguard under the GDPR, including Standard Contractual Clauses where appropriate and any necessary supplementary measures. You may request information about the safeguards applicable to your data, or a copy where relevant, at info@ccm-events.com.
8 Retention criteria
Retention depends on the purpose and type of information. Enquiries are retained while being answered and while any resulting matter remains open. Operational participation information is retained for the event and the associated administrative steps; later retention is limited to information needed for a legal obligation or a specific claim. Evidence supplied solely to verify an identity or a reduced fee is not retained merely because accounting records must be kept.
Accounting books and supporting records subject to Article 30 of the Spanish Commercial Code are retained for six years from the last relevant accounting entry. Tax records follow the applicable limitation and verification periods, including interruptions and any longer statutory requirement. These periods do not apply automatically to all information collected for a conference.
Information about special requirements is limited to the period needed to arrange and provide the requested accommodation. Programme and authorship information may remain in the archive of the corresponding edition while relevant to documenting the scientific event. Images are retained according to their specific information or reporting purpose and the applicable authorisation; this does not prevent the exercise of statutory rights.
Marketing use ends when consent is withdrawn, an objection is made or the contact is no longer necessary for the purpose that justified inclusion. A minimum suppression record may be retained to honour an opt-out. Technical and analytics retention is determined by the incident being addressed or the measurement period needed to assess website use, subject to the service’s configured retention and deletion settings. Aggregate statistics that no longer identify individuals may be retained separately.
When erasure is required, any information subject to the blocking duty in Article 32 of Spanish Organic Law 3/2018 is restricted to the legally permitted liability purposes and then destroyed when the applicable period ends. Data retained solely for legal purposes is not used for marketing.
9 Browsing and analytics
Google Analytics is used to understand visits and use of website content. Loading an embedded Whova programme also establishes a connection with that service to display its content. The applicable information and consent requirements depend on the particular operation; optional analytics or tracking cannot be authorised by the mere act of browsing.
You can manage storage permissions through the cookie controls provided by the website or your browser, and direct requests concerning processing or withdrawal of consent to info@ccm-events.com. Blocking components may affect the display of embedded content. Withdrawing consent does not affect the lawfulness of earlier processing based on it.
10 Your rights
Subject to the applicable statutory conditions, you may request access, rectification, erasure, restriction and objection, and portability of data you provided where processing is automated and based on consent or contract. You may withdraw consent at any time. Objection to direct marketing stops processing for that purpose; objection to processing based on legitimate interests is assessed under Article 21 GDPR.
Send requests to info@ccm-events.com or to the postal address in section 1, identifying the right you wish to exercise. Proportionate additional information may be requested where there are reasonable doubts about identity; a complete identity-document copy is not required by default. Requests are normally answered within one month. A justified extension of up to two further months is subject to notification within the first month. Requests are generally free, subject to the statutory exceptions.
You may complain to the Spanish Data Protection Agency at https://www.aepd.es or another competent supervisory authority, including that of your habitual residence or workplace, without first exhausting a complaint to us.
11 Adults and automated decisions
Conference registration is intended for persons aged 18 or over. ABCWECTHOR does not make decisions based solely on automated processing that produce legal or similarly significant effects through the operations described here. This policy may be updated when processing changes; an update does not itself authorise a new purpose or replace any information or consent legally required.